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Medical Records Request Forms – Free Formats and Examples

Medical Records Request Forms must be filed out and kept on file each time medical information is released to someone other than the patient by a medical office. These forms are required to release information to another source other than the patient. Verbal permission is no longer sufficient. All requests must have a standard form filled out and signed by the patients. Today, more and more medical data is being stored and transferred using electronic means. However, simply because you can send the information over the internet does not mean this is legal. Any and all release of medical data or information requires a form that must be signed by the patient. These forms can be sent by fax, but they must be signed in person by the patient to start with. Any medical office is going to find that it will be filling out a number of Medical Records Request Forms each day. Plus, the medical office must keep copies on file of these forms to show permission was obtained.

Regardless of the reason, today due to new privacy laws, permission to release medical documents must be in writing, signed by the patient or someone legally authorized to sign for the patient. This includes guardians and parents. Some of the reasons for sharing patient information include referrals to other doctors, hospitals or laboratories, proof for schools concerning vaccinations, information to justify insurance payments or information to family member. Even the release of laboratory results requires the completion of Medical Records Request Forms.

Many offices use specific Medical Records Request Forms for each purpose. Most common are forms for insurance companies, schools, camps, doctor referrals such as specialists and forms needed by hospitals or laboratories. In addition, government agencies such as criminal courts or the DMV have their own forms that must be used for this purpose. A doctor’s office should keep a list of these types of forms available to assist their patients. Some offices keep extra copies of these government forms as well.

Medical offices find that using a specific form for common requests saves time for both the office and their patients. A general form requires information be provided that might not be necessary for the use intended. So, both the office staff and patients benefit from filling out shorter and more directed forms. Using a specific Medical Request Records Request Forms that are specific to a particular use also saves time for those using the forms. It makes needed information more easily input by the receiving office or company.

Overall, every medical office should have several kinds of medical records request forms to speed their business along. The time and effort saved can then be devoted to healing your patients. Here are some examples and formats of these medical records request forms which may can help you in better understanding it.

Examples of Medical Records Request Forms

medical records authorization form

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Examples of Medical Records Request Forms

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Final Letter Requesting Medical Records

Final Letter Requesting Medical Records

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